MicrosoftOutlook2010CalendarGuide.pdf 英文原版

Microsoft Outlook 2010 Calendar GuideMicrosoft outlook 2010 Calendar guideOpening outlookIn Windows, click the Start button, click All Programs, click Microsoft Office, then click MicrosoftOutlook 2010Finding your CalendarOutlook may open directly to your calendar, if not, click on the calendaricon in the lower left hand of the Navigation PaneCreating entries on your calendarEntries will appear on Outlook calendar as appointments, meetings or eventsAppointmentsAppointments are activities that you schedule in your calendar that do not involve inviting otherpeople. Designating each appointment as busy, free, or out of office, lets other Exchange calendarusers know your availabilityCreate an appointment1. In Calendar, on the Home tab, in the New group, click New Appointment. Alternately, youcan right-click a time block in your calendar grid andclick New Appointment2. In the Subject box, type a descriptionNewNew3. In the Location box, type the location. (Note: TheAppointment Meeting ItemsNewlocation field is a text field that is not attached toresources entities4. Enter the start and End times5. To show others your availability during this time, on the Appointment tab, inthe Options group, click the Show As box and then click Free, Tentative, Busy or Out ofOfficePage 2Microsoft outlook 2010 Calendar guide6. To make the appointment recurring, on the Appointment tab, in the Options group,click Recurrence. Click the frequency(Daily, Weekly, Monthly, Yearly) with which theappointment recurs, and then select options for the frequency. Click OK7. By default, a reminder appears 15 minutes before the appointment start time. To changewhen the reminder appears, on the Appointment tab, in the Options group, clickthe reminder box arrow and then click the new reminder time to turn the reminder offclick none8. On the Appointment tab, in the Actions group click save closeChange an appointment1. Single click the appointment that you want to change and then click on Open or double clickthe appointment and it will open automaticallyIf the appointment has a recurrence you can do one of the followingChange options for all appointments in Open Recurring Itema seriesBeth"is a resuming appointment. Do youwant to open only this occurrence or theseries?Change options for one appointmentO Open this occurrence.that is part of a seriesO Open the seriesCancel2. Make changes to the appointment3. On the Appointment or Recurring Appointment tab, in the Actions group, click SaveClosePage 3Microsoft outlook 2010 Calendar guideMeetingsA meeting is an appointment that includes other people. Responses to your meeting requestsappear in your InboxOutlook helps you find the earliest time when all the invitees, with an SCS Exchange/Calendaringaccount, are free. When you send the meeting request by email, the invitees receive the request intheir Inbox, where they can accept, tentatively accept, or decline your meeting by clicking a singlebutton. If your request conflicts with an item on the invitees Calendar, Outlook displays anotification If allowed by the meeting organizer, invitees can propose alternate meeting times. If youare the meeting organizer, you can track who accepts or declines the request or who proposesanother time for the meeting by opening the requestSchedule a meetin1. In Calendar, on the Home tab, in the New group click NewMeetingNewNew2. In the Subject box, type a descriptionAppointment Meeting itemsNew WC3. In the Location box, type a description or location. (Note: The location field is a text field thats not attached to resources entities4. In the Start time and End time lists, click the start and end time for the meeting If youselect the all Day event check box, the event shows as a full 24-hour event, lasting frommidnight to midnight. (If you want to schedule meetings based on an alternate time zone, onthe Meeting tab, in the Options group, click Time Zones.5. In the meeting request body, type any information that you want to share with the recipientsYou can also attach files6. On the Meeting tab, in the Show group, click Scheduling Assistant. The SchedulingAssistant helps you find the best time for your meeting7. Click Add others, and then click add from addresss NOTE: Resources are notmanaged via exchange and willBooknot be visible in the free/busy8. In the Select Attendees and Resources* dialog box, ingrid. SCS resources are managedthe search box, enter the name of a person with anthrough an external applicationaccessed via this urlSCS Exchange/Calendaring account, to include at the(www.netsimplicity.net/scs).meeting. If you are searching with the MoreColumns option, click GoPage 4Microsoft outlook 2010 Calendar guide9. Click the name from the results list, then click Required or Optional and then click OK.(Required and Optional attendees appear inthe To box on the Meeting tab.9:0011:0012001:002:00The free/busy grid shows the availability ofwEc worktmed Battendees. A green vertical line represents thestart of the meeting a red vertical linerepresents the end of the meeting10. To set up a recurring meeting, on the Meeting tab, in the Options group, click RecurrenceChoose the options for the recurrence pattern you want, and then click OK11. To change the advance time of the meeting reminder, on the Meeting tab, inthe Options group, click Reminder, and then click the time you want. Click None to turn offthe reminderPage 5Microsoft outlook 2010 Calendar guideEventsAn event is an activity that lasts 24 hours or longer. Examples of an event include a conference, aseminar, or a tripCreate an event1. In Calendar, on the Home tab, in the New group,FileHome Send/ Receive Folderclick New Items, and then click All Day Event2. In the Subject box, type a descriptionNewNew Today Next 7ppointment Meeting Itemsys后0T3. In the Location box, enter the location. (Note: Thelocation field is a text field that is not attached to resources entities4. To indicate to people who are viewing your calendarthat you are out of office instead of free, onthe Event tab, in the options group click out ofe Reminder:FreecurrenceOffice in the show As list2 TentativeBusy5. If the event lasts longer than one day, change theOut of officevalues in the start time and end time boxes6. Click Save and CloseChange an event1. Open the event that you want to change2. Do one of the followingTo change options for an itemneOutlook Meeting with Robotics Business Office Eventthat is not part of a seriesareneForwardive& DeletenoneNppointment Schedula Non命 Time Zones Categorize1. Click Open the event, and thenCloseAssisant AtendeesAtendeesclick okubjectDutook Meeting w th Robotics Business OffcevAlOre2. On the Event tab, change theStart time: Mon 1/7/2012: CO AMIv All day eventsubject or location options asEnd time:Mon 1/7/20112:CoAMrequired3. Click save and closePage 6Microsoft outlook 2010 Calendar guideTo change options for one item in a seriesOpen Recurring Item1. Click Open this occurrence, and then click OKs a recurring appointment. Do youwent to open only this occurrence or theseries?2. On the Event tab, change the subject orlocation options as requireden the seCancel3. Click save and closeTo change options for all items in a series1. Click Open the series, and then click OK2. On the Event tab, change the subject or location Open Recurirg Itemoptions as requiredQuarterly customer on s te visit is arearing appointment Do you want toopen only this occurrencE of the3. To Change the recurrence options, on② Open this occurrenthe Actions menu click Recurrence change theo Open the seriesstart time, end time, recurrence pattern or rangeCanceof recurrence as required, and then click oK.4. Click Save and closeTo change options for one item that is part of a series1. Click Open this occurrence, and then click oK2. On the Event tab, change the subject, location, start time, or end time as required, andthen click save and closeSet an event to recur1. Open the event that you want to set to recur.Appointment time2. On the Event tab, in the Options group,1000AM10.30Aclick recurrentDuration:30 minutesRecur cvery3. Click the recurrence frequency门 Tuesday WednesdayDMunuly√ ThursdayDaily, Weekly, Monthly, Yearly -that you want,Yearlyand then select the options for the frequencyRange of recurrenceat: Thu 12/20/2012- o No end dateDEnd after: 10 occur4. Click OK, and then click Save and closeO End by: Thu 2/21/20130Page 7Microsoft outlook 2010 Calendar guideMake an event private1. Create or open the event that you want to make privateLt Private2. On the Event tab, in the tags group, click PrivateHigh ImportanceCategorize↓Low ImportanceSet or remove a reminderTagsDo one of the followingFor all new events that you create1. Click the file tab2. Click Options3. Under Calendar options, to automatically turn on or off the reminders for newevents, select or clear the defaultCalendar optionsreminder check box4. If you select the check box, enterhow long before the event that the reminder will appearFor existing events1. Open the event or the series, if the event recurs2. To turn on or off a reminder, on the Appointment tab, in the Options group,the Reminder list, click None or how long before the event that you want anotificationPage 8Microsoft outlook 2010 Calendar guideCalendar viewsView calendar in a new window1. In Calendar, on the Navigation Pane, right-click the name of the calendar that you want toview2. Click Open in New WindowView calendars side-by-sideYou can view side-by-side multiple calendars that you created and also calendars shared by otherOutlook usersIn Calendar, in the Navigation Pane, select the check box of another calendar that you wantThe calendar that you selected opens next to the calendar that already appearsView calendars on top of one another in overlay viewYou can use overlay view to display multiple calendars that you created and also calendars shared byother Outlook users1. In Calendar, in the Navigation Pane, select the check box of another calendar that you wantto view. The calendar that you selected opens next to calendar that is already displayed. Eachsuccessive calendar opens next to the one most recently openedCalenda9101121314Tuesday6178192021222322526272829rr国 My Calendarsv Calendar eMeeting with Help Desk; GHC 4203√ PersonalSial eu Cale dIs11Doctor Appt2划Tasks: 0 Active tasks 0 ComplThis folder is up toE Connected to MicrosPage 9